Terms and Conditions

Last updated: April 2026

1. Website ownership and operation
The website https://conceptualdesign2027.fib-international.org/ is owned by fib International.

The website is technically operated, hosted, and maintained by fib International, which is responsible for its infrastructure and security.

2. Conference organisation
The conference fib Conceptual Design 2027 is organised by fib Conceptual Design 2027, Politecnico di Milano, which is responsible for the conference content, programme, and related activities.

3. Registration and submissions
Registration and abstract submission are carried out via the external conference management system ConfTool. Users are redirected to this platform, which operates independently from this website.

4. Data protection roles
For the purposes of applicable data protection laws:

• fib Conceptual Design 2027, Politecnico di Milano acts as the data controller for personal data processed in relation to the conference.
• fib International acts as a data processor for website hosting, maintenance, and security.

fib International may process limited technical data (such as server logs and security logs) as an independent controller where necessary to ensure the security and proper functioning of the website.

5. Liability and external services
fib International is not responsible for the content, availability, or data processing activities of external platforms such as ConfTool.

6. Intellectual Property

All content published on this website, including text, images, logos, and materials related to the conference, is protected by intellectual property rights and may not be reproduced, distributed, or used without prior written permission from fib International or the conference organizer, as applicable.

Conference materials remain the intellectual property of their respective authors.

7. Submitted Content

By submitting abstracts, papers, or any other materials via ConfTool, participants grant fib Conceptual Design 2027, Politecnico di Milano a non-exclusive right to use, reproduce, and publish such content for the purposes of conference organisation, review, and dissemination of conference results.

Authors remain responsible for the originality and accuracy of their submitted content.

8. Media Consent

By participating in the conference, attendees acknowledge that photographs, video recordings, and audio recordings may be taken during the event.

These materials may be used by fib Conceptual Design 2027, Politecnico di Milano and fib International for documentation, communication, and promotional purposes related to the conference.

Participants who do not wish to appear in such materials should inform the organisers prior to or during the event.

9. Fees

If applicable, registration fees for the conference are indicated on the registration platform ConfTool.

All payments are processed through the external system ConfTool and are subject to its own payment terms and conditions.

fib Conceptual Design 2027, Politecnico di Milano reserves the right to define, modify, or update fees at any time prior to registration confirmation.

10. Cancellation and Refunds

Cancellation and refund requests are managed through the ConfTool registration system and are subject to the conference refund policy.

Refunds, where applicable, may depend on the timing of cancellation and administrative costs.

The conference organizer reserves the right to refuse refunds outside the terms specified during registration.

11. Registration and Accounts

Conference registration and user accounts are created and managed via the external platform ConfTool.

Users are responsible for providing accurate and complete information during registration.

fib International is not responsible for account management, access issues, or data stored within the ConfTool platform.

12. Data Controller Contact

The data controller for conference-related personal data is:

fib Conceptual Design 2027,
Politecnico di Milano
Via Gaetano Previati, 1/c
Italy
fib-conceptualdesign2027[@]polimi.it

For any questions regarding personal data, users may contact the data controller directly.